Pharmaceutical Guidelines

Quality Assurance (QA) in the Pharmaceutical industry, is very essential for ensuring that Pharmaceutical Products are manufactured to a safe and consistent standard, and references with the guidelines, WHO, GMP are the main principles for pharmaceutical products.

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Wednesday 9 December 2020

DYNAMIC PASS BOX VALIDATION PROTOCOL

  


PROTOCOL FOR VALIDATION OF DYNAMIC PASS BOX

EQUIPMENT ID: -----

 TABLE OF CONTENTS

Sr. No.

Description

Page No.

1.0

Protocol Approval

3

2.0

Overview

4

2.1

Objective

4

2.2

Purpose

4

2.3

Scope

4

2.4

Responsibilities and Validation Team

4 – 5

3.0

Training

5

4.0

Equipment description

5

4.1

Equipment Identification

5

4.2

Working Principle

5

4.3

Brief Machine Description

5 – 6

4.4

Safety Feature Description

6

5.0

Validation test procedure and methodology

7

5.1

Validation flow chart

7

5.2

Pre-Validation Requirement

8

5.3

Verification of calibration of gauges

8

5.4

Preventive  Maintenance status

8

5.5

Testing Procedure

9

5.5.1

Air Velocity Test

9 

5.5.2

Integrity Test of HEPA filters

9 - 10

5.5.3

Differential Pressure Monitoring

10

5.5.4

Air Flow Pattern Test

10

5.5.5

Non Viable Particle Count

10 – 11

5.5.6

Viable Particle Count Test

11-12

5.5.7

Recovery Test

12 – 13

5.5.8

Sound Level Test

13 

6.0

Discrepancy and corrective action report.

13

7.0

Reference

14

8.0

Summary

14

9.0

Conclusions

14

10.0

Appendix

14

11.0

Attachments

15

12.0

Re Periodic Validation Criteria

15

13.0

Revision History

16

 

1.0                        Protocol Approval

 

Signing of this approval page of protocol indicates agreement with the qualification approach described in this Document. If any modification in the equipment qualification approach becomes necessary, a revision through Change control shall be prepared, checked and approved. This protocol cannot be executed unless approved by following personnel.

Department

Name

Designation

Signature /Date

Prepared by

Engineering

 

 

 

Quality Assurance

 

 

 

Reviewed by

HOD-Engineering

 

 

 

HOD -Microbiology

 

 

 

HOD-Production

 

 

 

Quality Assurance

 

 

 

Approved by

HOD – QA

 

 

 

 

2.0                        Overview

The Dynamic Pass Box units are designed in accordance with cGMP principles. Dynamic Pass Box units are used for shall be used for material transfer between two areas under different classification. The tests shall be done to evaluate the performance of Dynamic Pass Box that provides a high degree of assurance and reliability to support the process for which the system is intended.

2.1                        Objective:

The objective of this protocol is to describe the procedure and plan for validation of Dynamic Pass Box units which are installed in Production-injection.

2.2                        Purpose

The purpose of this protocol is to help the operating personnel to plan the validation activities so as to demonstrate the Dynamic Pass Box units shall perform reproducibly and consistently within its full dynamic range of operation according to pre-laid specifications consistently to thus provide a high degree of assurance.  

2.3                        Scope:

The scope of this protocol is limited to the Dynamic Pass Box units for providing aseptic environment during sterility testing, microbiological testing, culture handling at -------

2.4                        Responsibilities and Validation Team

The group comprising of representatives from each of the following departments and they shall be responsible for the overall compliance of this protocol.

Department

Responsibility

Engineering

·     Calibration of the gauges and instruments

·     Air velocities from the HEPA filters

·     Integrity of the installed HEPA Filters

·     Non-Viable Particulate Matter

·     Differential Pressure balancing

·     Preparation of Protocol.

Production

·     Review of this protocol.

·     Execution and collection of the data.

Quality Control

·      Review of Validation protocol and report.

·      Performing air sampling (Active and Passive).

·     Preparation of Analysis Report and submission to Quality Assurance

Outside Party

·       Participate and Provide necessary support for the qualification activity to carry out different test parameters (as applicable).

Quality Assurance

·     Review of Protocol and Report

·     Preparation of Protocol

·     Verifying the compliance of existing procedures to the outcome of validation

·     Authorization of the qualification protocol.

3.0                        Training

The validation team member shall be trained on the protocol execution of validation activity and report compilation .The training record shall be attached (Format No.QAGN006/F04)

4.0                        Equipment Description

4.1                        Equipment Identification

Name

Make /Model

Pass Box ID

Location

Dynamic Pass Box

Fabtech / FT-DPB-24-24-24

PIDPB-01

In between Equipment washing & cooling Zone

Dynamic Pass Box

Fabtech / FT-DPB-24-24-24

PIDPB-02

In between cooling zone & filling room

Dynamic Pass Box

Fabtech / FT-DPB-24-30-36

PIDPB-03

In between external passage & Sealing room

Dynamic Pass Box

Fabtech / FT-DPB-24-36-36

PIDPB-04

In between IRM store & sampling room

4.2                        Working Principle

The Dynamic Pass Box units are designed in accordance with cGMP principles. Dynamic Pass Box units are used for material transfer between two areas under different classification.

4.3                        Brief Machine Description

The Pass Boxes units comprises of following parts:

4.3.1                  Main body structure

4.3.1.1            Pre-filter

4.3.1.2            HEPA filter

4.3.1.3            Motor blower

4.3.1.4            Side panels

4.3.1.5            Magnehelic gauges provided to measure pressure differentials across all filters.

 

4.3.2                  Main Body Structure:

Main body structure of Dynamic Pass Box unit provides a platform for fixing the supply filters, motor blower, side panels, Magnehelic gauges & exhaust filter. Main body structure is fabricated using SS 304.

4.3.3                  Supply Filter

The function of supply filters is to supply dust free & bacteria free air. Supply filters consists, pre-filter of 5 micron rating with efficiency of 95% down to 5 microns and HEPA filter of 0.3 micron rating with efficiency of 99.99% down to 0.3 micron level.

4.3.4                  Motor Blower

The motor blower is situated inside the main body structure. Motor blower is fabricated by using MS powder coated.   

4.3.5                  Side Panels

Side panels are provided to give the support to the main body structure. Side panels are fabricated by using SS 304.

4.4                        Safety Features Description

4.4.1                  Earthing Connections

The Earthing connections are installed to reduce risk of any accident by overloading, voltage variation or any other electrical fault. MCB should be provided.

4.4.2                  Indicators Switches for Fluorescent light

The Indicators should be provided for Fluorescent lights.

4.4.3                  Noise Level

The noise level should not more than 60db of blower motor.

4.4.4                  UV Lights

The UV Lights are effective against a wide variety of microorganisms (bacteria, viruses)

  

5.0                        Validation Test Procedure and Methodology


5.2                        Pre –Validation Requirements

Following instruments shall be required for the Validation of Dynamic Pass Box units installed in Production Injection

S. No.

Instrument Name

Calibration Done Date

Calibration Due Date

Calibration Certificate number

1.    

Digital Vane Type Anemometer

 

 

 

2.    

Aerosol generator

 

 

 

3.    

Air borne particulate counter

 

 

 

4.    

Air sampler

 

 

 

5.    

Sound Level Meter

 

 

 

5.3                        Verification of calibration of Gauges

It is necessary to verify and ensure the Calibration status of Gauges before carrying out validation test. The Calibration status of gauges shall be verified before validation tests.

Instrument

Magnehelic Gauge

I.D. No.

Location

Calibrated Date

Next Due Date

Magnehelic Gauges

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Record the observation in enclosed Test Data Sheet # 1 for the verification of calibration of measuring and testing instruments.

5.4                        Preventive Maintenance status

This always necessary to verify and ensure the preventive Maintenance status of Dynamic Pass Box Units Before carrying out validation activity. The preventive maintenance status of equipment shall be verified before validation activity.

Pass Box  Units

Equipment I.D. No.

Location

Preventive Maintenance  date

Next Due Date

PIDPB-01

In between Preparation and Sterilization Room & cooling Zone

 

 

PIDPB-02

In between cooling zone & Vial Filling and Bunging Room

 

 

PIDPB-03

In between external passage & Vial Sealing Room

 

 

PIDPB-04

In between IRM Store Room & sampling room

 

 

 

Record the observation in enclosed Test Data Sheet # 1 for the verification of preventive Maintenance status.

5.5                        Testing Procedures

The following tests shall be done to evaluate the performance of Dynamic Pass Box Units.

5.5.1                  Air velocity Test

5.5.1.1            Objective:

To demonstrate that the air system is balanced and capable of delivering required air volume.

5.5.1.2            Tools required: Calibrated Anemometer.

5.5.1.3            Procedure

5.5.1.3.1      Measure the air velocity by the anemometer at a distance of 6” or 152mm from filter face at five points (four at corners and one at the middle) using calibrated anemometer.

5.5.1.3.2      Calculate average of the five reading of the filter. Record the calculation / results in the Test Data Sheet #2.

5.5.1.3.3      Record the calibration details of the instrument used for measurement and attach the calibration certificate.

5.5.1.4            Acceptance criteria

5.5.1.5            The variation among the average velocity across the HEPA filter should be 90 ±20% feet / minute.

5.5.2                  Integrity Test of HEPA Filters

5.5.2.1            Objective

To detect the Leakage or pinhole leak of HEPA filter.

5.5.2.2            Tools required: Aerosol generator, Aerosol Photometer (Calibrated), Poly Alpha Olefin Liquid.

5.5.2.3            Test procedure

5.5.2.3.1      Position the Aerosol generator and introduce Aerosol into the upstream air, ahead of the HEPA filters, at the concentration of 20-80 mg per liter or 20 mg/m3 to 80 mg/m3 of air at the filter’s designed airflow rating and set the instrument at 100% concentration.

5.5.2.3.2      Scan the downstream side of the filter with probe at scanning rate not to exceed 5 cm/second or 10FPM. The probe should be held at a maximum distance of approximately 3 cm from the downstream filter face.

5.5.2.3.3      During scanning percentage of the PAO (Poly Alpha Olefin) penetration shown by photometer should be not more than 0.01% through the filter media of 99.99 efficiency HEPA Filters and should be ‘Zero’ through mounting joints.

5.5.2.3.4      Record the results in the Test Data Sheet #3.


5.5.2.4            Acceptance criteria

5.5.2.5            There should not be designated leaks where a reading is greater than 0.01% of the upstream challenge aerosol concentration

5.5.3                  Differential Pressure monitoring

5.5.3.1            Objective

The objective of this test is to show that the differential pressures across HEPA filters are within designed values.

5.5.3.2            Tools required: Calibrated Magnehelic Gauge

5.5.3.3            Procedure

Differential Pressure shall be monitored every 10 minutes for half an hour on Magnehelic gauges record in the test data sheet#4.

5.5.3.4            Acceptance criteria:

8-15 mm of WC

5.5.4                  Airflow Pattern Test

5.5.4.1            Objective

The objective of this test is to show that the direction of the airflow is unidirectional (orderly) i.e. laminar air flow is observed from filter face to work station where activity is performed.

5.5.4.2            Tools required: Smoke generator

5.5.4.3            Test procedure

5.5.4.3.1      Take a smoke generator and start it, generate the smoke, keep the generation point in the place of observation and check for airflow direction in the Dynamic pass box. It shows laminar air flow in closed condition.

5.5.4.3.2      Record observations in the Test Data Sheet #5.

5.5.4.4            Acceptance criteria:

5.5.4.5            The air flow was uniform and uniformly reaches to the working station form the filter and then it flows towards the return air filter or Return grill.

5.5.5                  Non-viable Particle Count

5.5.5.1            Objective

5.5.5.1.1      To establish that the area under dynamic pass box meet the requirements for cleanliness as per EN/ISO 14644-1 & USFDA. Air sample should be taken near the equipment at working height.

5.5.5.1.2      The particle counting should be using pre-calibrated particle counter under Dynamic pass box Units at working height.

5.5.5.2            Tools required: Calibrated Air borne particulate counter.

 

5.5.5.3            Test procedure:

5.5.5.3.1      Consider minimum 3 locations for an area covered under Dynamic pass box (Grade-A) for non viable particle count.

5.5.5.3.2      Paste the printouts generated by the particle counter on test data sheet# 10 and shall be photocopied. Verify the printouts for all calculations and acceptance criteria as mentioned below. Attach the photocopies of the same to the Test Data Sheet#6. Attach the calibration certificate of Particle Counter.

5.5.5.4            Sampling:

5.5.5.4.1      Ensure that Dynamic Pass box Unit shall be in “ON” condition.

5.5.5.4.2      Sampling shall be done at rest condition and in dynamic condition as pre-determined locations.

5.5.5.4.3      Sample volume shall be collected at working level by positioning the probe towards airflow.

5.5.5.4.4      Operating personnel put the required information (For example: Location name/ID, number of samples etc) in the particle counter.

5.5.5.4.5      Collect and verify the print out from the particle counter.

5.5.5.4.6      Paste the printouts generated by the particle counter on Test Data Sheet# 10“Non Viable Particle Count: - Raw Data Attachment Sheet” and the same shall be signed by the operating person in “Done by” column and by QA person in “Checked by” column.

5.5.5.4.7      After verification of printouts shall be photocopied.

5.5.5.4.8      Verify the printouts for all calculations and acceptance criteria as mentioned below.        

5.5.5.4.9      The details of Test Data Sheet# 6 and Test Data Sheet#.10 should be inline.

5.5.5.4.10  Attach the calibration certificate of Particle Counter with the report.

5.5.5.5            Acceptance criteria

5.5.5.5.1      All the readings of test should pass as per the below table:

 

Maximum permitted number of particles per m3equal to or greater than the tabulated size

At Rest (Reference: EN/ISO14644-1)

At Operation

(Reference: USFDA guide for aseptic preparation)

(Reference: EN/ISO14644-1)

Grade/Class

0.5 mm

5.0 mm

0.5 mm

5.0 mm

A/Class100

3520

20

3520

20

5.5.6                  Viable particle count test

5.5.6.1            Objective

5.5.6.2            To ensure that area is properly cleaned to carry out routine aseptic handling of material / Products and observed viable count is within the defined level.

 

5.5.6.3            Tools required:

5.5.6.4            Media Plates & Calibrated Air Sampler

5.5.6.5            Test procedure

5.5.6.5.1      The viable monitoring shall be performed by two methods i.e. Active and Passive sampling

5.5.6.5.2      Follow the current version of the SOP No. QC-SG-304 “Environmental Monitoring Program (MEMP) in aseptic Manufacturing Areas”.

5.5.6.5.3      Perform the Active sampling for at all locations for three working days irrespective of the routine frequency

5.5.6.5.4      Expose the media plates for a period of 4 hours at all locations for three working days irrespective of the routine frequency.

5.5.6.5.5      After completion of monitoring collect the plates and send to Microbiology lab for incubation. Result shall be recorded as per SOP No. QC-SG-304 in the respective format

5.5.6.6            Acceptance criteria:

The viable count shall comply as per the current version of the SOP No. QC-SG-304 “Environmental Monitoring Program (MEMP) in aseptic Manufacturing Areas”

5.5.7                  Recovery Test

5.5.7.1            Objective:

This test is performed to determine the ability of the air handing unit, supplying air to the classified areas to achieve its designed class limit for air borne particulates within the time limit after contamination of the area up to 100 times more from the initial count of air borne particulates.

5.5.7.2            Tools required:

Air borne particulate counter, duly calibrated by national / international traceability.

5.5.7.3            Test procedure:

5.5.7.3.1      Start the particle counter take the continues reading when result shows the counts are within the limits

5.5.7.3.2      Generate particles intensely by aerosol generator or artificial means and observed that the particle crossed approx.100 times of the initial count for the particles of 0.5 micron.

5.5.7.3.3      After that stop the activity of generation of particle count by aerosol generator or artificial means.

5.5.7.3.4      Monitoring of the particle count shall be continue till the particle counts result shows the below the initial counts of the rest condition of that area stop the particle counter.

5.5.7.3.5      Take all the printed record without tearing pasted the result in the data sheets.

5.5.7.3.6      Calculate the Recovery time from the time, the particles just exceeded the 100 times of the initial count to the count that below the initial counts of the rest condition and record all the observations in Test Data Sheet # 7.

5.5.7.3.7      Attached printed copy shall the verified and signed after signed take a photocopy of the same and maintains the record.

5.5.7.4            Acceptance criteria:

Area should be recovered to its rest state within 15 min

5.5.8                  Sound Level Test

5.5.8.1            Objective

The objective of this test is to prove that the level of sound in Dynamic pass box unit is within acceptable limits.

5.5.8.2            Tools required: Calibrated sound level Meter

5.5.8.3            Test procedure

5.5.8.3.1     Take the reading at 5 locations (working height) in the pass box area and take the average of the sound level in the unit of decibel. Record the observations in Test Data Sheet #8.

5.5.8.3.2     Attach the calibration certificate of sound level Meter.

5.5.8.4           Acceptance Criteria

The clean room or clean zone shall meet the acceptance criteria is NMT 60 db.

              Note: -

Sr. No.

If the validation carried out by the third party (outside party). Then the following points shall be verified

1

Training record of the third party (outside party) person on the instruments that are used for the validation activity before the execution of validation activity.

2

Training shall be provided to the third party (outside party) person before execution of the validation activity on the approved protocol.

3

After the execution of tests the raw data of test performed shall be verified by the QA person.

4

The photo copy of the same shall be shared with the third party (outside party) for the preparation test certificates.

5

At the time of receiving test certificates and other traceability certificates, the test certificates again verified with the original raw data.

6

After receiving the test certificates the conclusion and summary shall be written in the report and other supportive data of third party shall be considered valid.

 

6.0                       Discrepancy And Corrective Action Report

Document any discrepancies observed during the validation of the Dynamic Pass Box Units in format attached to each Test Data Sheet # 9. Include the corrective actions of the same. When all the discrepancies are satisfactorily resolved or an approved action plan is developed which ensures that the discrepancy will be resolved.

7.0                       References

7.1                       Validation Master Plan

7.2                       ISO 14644-1 & ISO 14644-3

7.3                       US FDA-Sterile Drug Products Produced by Aseptic Processing - Current Good Manufacturing Practice.

7.4                       EN/ISO 14644-1 - EU Guidelines to Good Manufacturing Practice Medicinal Products for Human and Veterinary Use.

7.5                       Sop on usage of dynamic pass box PI-SP-023.

7.6                       SOP on environmental monitoring of sterile product manufacturing facility QC-SG-304.

7.7                       Sop on operation of air borne particle counter PI-SP-021.

8.0                       Summary

The validation report shall include a summary of validation activities describing the following in brief:-

a). Protocol reference

b). Dates of validation activities

c). Pre-validation testes performed

d). Confirmation of calibration and preventive maintenances status of

e). Brief on result obtained

9.0                       Conclusions

The validation report shall include statement for conclusion of the validation activity based on result and observation from the validation activity.

10.0                   Appendix

Abbreviations and definitions

                Abbreviation

Definitions

HEPA

High efficiency Particulate air

SOP

Standard Operating Procedure

QA

Quality Assurance

 

11.0                   Attachment

The following are the attachments which shall be used for collecting and evaluating the raw-data.

Test Data Sheet No.

Title

Pages

Test Data Sheet # 1

Calibration and Preventive Maintenance Status

1

Test Data Sheet # 2

Measurement of Airflow Velocity

1

Test Data Sheet # 3

Installed HEPA Filter System Leakages

and Integrity Test

1

Test Data Sheet # 4

Differential Pressure Test

1

Test Data Sheet # 5

Airflow Direction Test

1

Test Data Sheet # 6

Non Viable Particle Count Test

1

Test Data Sheet # 7

Recovery Test

2

Test Data Sheet # 8

Sound  Level Tests

1

Test Data Sheet # 9

Discrepancy And Corrective Action Report

1

Test Data Sheet #10

Non Viable Particle Count:- Raw Data Attachment Sheet

2

Attachment – 1

Training Record for Executors

Attachment – 2

Raw data sheet for Particle counter printouts

 

12.0                Periodic Validation  Criteria

Sr. No.

Tests

Validation Frequency

1.0

Air Velocity Measurement

Six month

2.0

Integrity Testing of HEPA Filter

Six month

3.0

Differential pressure Test

Six month

4.0

Air Flow Pattern Test

Once in Year

5.0

Cleanliness Class Verification Non Viable Particulate count.

Six month

6.0

Recovery Test

Once in Year

7.0

Light level test

Six month

8.0

Sound level test

Six months

9.0

Viable Particulate Monitoring

Six month

All these tests shall be carried out within a grace period of ± 30days.

12.1                    Re-validation criteria is as follows

12.1.1              If any major changes or modification in the system.

12.1.2              If any Major changes have been done in the respective room or module, which is affecting the environmental condition.

12.1.3              If there is a contamination problem. 

12.1.4              At the time of relocation or Re-qualification

 

13.0                    Revision History

S. No

Points Number

Details

1.0

2.4

1.      Responsibility of the outside party is defined

5.1

2.      Addition of the Sound Level Meter in the Process flow chart

5.6.1 to 5.6.8

3.      Objective of each performing test is defined & test procedure is Elaborated

5.6.4.4

4.      Rectification of typographical error in acceptance criteria of differential pressure.

5.6.4.5

 

5.      Non Viable Particle Count Acceptance criteria is redefined

a)      In static condition monitoring of non viable particle count for both 0.5μ & 5.0μ particle shall be done as per EN/ISO 14644-1.

b)      In dynamic condition monitoring of non viable particle count for 0.5μ particle shall be as per USFDA & 5.0μ particle shall be as per EN/ISO 14644-1.

5.5.7

6.      Addition of the Recovery Test.

Header of the Document

7.      The protocol No. is redefined as PRT/PVL/AHS/02/04 as per current version of the SOP No. QA-GN-002

 

Document No.

Effective Date

Nature of Change/ Reason for Revision

PRT/PVL/AHS/02/05

28-05-2016

1.     Removal ID Number of Magnehelic gauge as per change control no. CCIF-16-QA-027

2.     Table of Revision History change for better clarity as per change control no. CCIF-16-QA-027.

3.     Removal test data sheet of viable particle count as per change control no. CCIF-16-QA-027

4.     Change the test data sheet no. of recovery test, sound level test and Discrepancy And Corrective Action Report from 8,9, 10 to 7,8 and 9 as per change control no. CCIF-16-QA-027.

PRT/PVL/AHS/02/06

 

Following change has been made as per the change control no.CCIF-18-QA-078

1.   Updation in the sampling procedure for Non viable particle count in point no.5.5.5.4.4, 5.5.5.4.5, 5.5.5.4.6, 5.5.5.4.7 and 5.5.5.4.9.

2.     Introduction of Note in page number 13 of 16 if the validation is done by the third party (outside party).

3.     Preparation of new Test data sheet#10 “Non Viable Particle Count:- Raw Data Attachment Sheet”.

 

END OF DOCUMENTS

 

 

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